Better Blueprint for Your Business
Why Document Management System is Important?
If you are still using a lot of paper trace of documents, you are going to face stiff challenges in the coming 3 to 4 years time.
As the Singapore government is pushing more and more incentives to encourage the utilization of management systems, it is inevitable entities without the courage to step into digitalization will be left behind over time. Most SMEs are either willing or forced to face the truth of the digital world, regardless of retail shops, manufacturers, servicing niches, or trading merchants are looking to digitalize their business.
You are not going to escape from this trend, building a website is for your front end while having a simple eDMS (Document Manage System) is the first step you can cope with to better manage your business in a digital way.
Water Treatment Company DMS Development
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WHAT HAVE WE DEVELOPED?
Who?
For this development of DMS development project, we have helped a medium-sized water filtration company to better manage their internal documents with a customized system.
Why?
Previously, they are using paper and excel to store their docs, hence there are many miscommunications or losses of documents, info, and data when the paper is passed around. The time loss is heavy as well which hinders their processing time when different departments stack holders are required to access the relevant information. Moreover, whenever there is any human mistake occurred such as accidental deletion of the excel data, there is no way they can trace the real culprit. Hence, it will waste a lot of effort and hidden costs to discover the real cause of the issue.
How?
By helping them to build up a DMS that fits their business operation, we have helped them to reduce cost in paper usage and also increase communication efficiency significantly between different departments. By reducing disputes and communication time span between different stack holders, the company has been focusing more on the Sales and front end, and hence more revenue generated.
What Can Document Management System Helps?
Controlled Document
Better tracking and management of controlled infos.
Reduction of Paper Documentation
Reduction of paper documentation wastage, less physical storage capacity required to store docs and dispose of outdated papers.
Automated Flow
Automated notification to different stakeholders for Approval, Authorisation, and Versioning.
Regulation Compliance
Comply with regulations requirement and business needs.
Reduce Training Time
Reduction of training effort in managing controlled files.
Version Tracking
Accurately recording of different assessment, up to date modification and versioning
What is DMS (Document Management System)?
Document Management System is a system that the company used to track and manage documents from different stack holders. Digital storage will help to reduce paper usage and also prevent any physical loss of the informtion after time fades. Moreover, as it is digitalized and stored in cloud storage, the user is able to access it from different locations & times. Management and tracking of creation, viewing, and assessment versions will be easily traced.
The benefit of it is that if the document is uploaded, edited, or viewed which user can be reported it to management clearly and immediately to prevent any abuse or misunderstanding.
Hence, we can view eDMS as the best file management methodology if you wish to make your business more proper and organized. Regardless to save cost in using paper in long term or transform your business to a more advanced entity or prevent any human error occurring in most cases.
What is Document Management System?
YOUR eDMS IS ON THE WAY!
As a one-stop solution provider of both front-end websites and custom web app development, we are destined to be your most reliable partner in developing a system that best fits your business needs. We are customizing the system based on your requirement and morphing it with our experience in workflow management.
We are happy to listen to what you are concerned about and what you are looking to achieve. Contact us now to enhance your business document management better again!
UNLEASH YOUR BUSINESS POTENTIAL!
TALK TO US NOW. Our Consultant Will Discuss With You To Explore The Best Option!
